Exhibitors & Sponsors
The largest event of the year, the Maine Dental Association invites you to be an
exhibitor and/or sponsor at the Annual Convention. Join us in enriching the experience of
attendees as they learn and hear from prestigious speakers, network with former and new
colleagues, and most importantly, have fun!
Event Details:
Date: Friday, June 13, 2025 & Saturday, June 14, 2025
Location: Harborside Hotel, Spa and Marina - 55 West St. Bar Harbor ME 04609
Time: Exhibits are open from 10am to 4pm EST.
*Note that if you are mailing materials, the mailing address is different and can be found under FAQ.
Space Description:
** 6 ft x 2 ft providing 12 square feet of display space. Two chairs are allotted per table. The exhibit hall is carpeted. Space restrictions prohibit additional chairs. Exhibit space is not conducive for exhibitors to use large floor banners. Standard floor banners 63” x 23” will fit in limited spots, and may not always be available. Please plan your set up to be predominately table top. Tabletop banners are encouraged. Be creative and fun with your tabletop space. No signs shall be posted, nailed, or otherwise attached to any pillars, walls, doors, floors, etc. No interference with other exhibitors’ tables or space is permitted.
Set Up:
Set-up can occur on Thursday, June 12, 2025 between 4:00 - 6:00 pm or Friday, June 13, 2025 anytime between 8:30 am and before 10:00 am. Exceptions must be approved by Angie Bellefleur at abellefleur@medental.org and in writing prior to the event.
Products to be Mailed:
If you need to mail products and/or equipment ahead, please mail to Bar Harbor Club, 111 West Street, Bar Harbor, ME 04609. Be sure to mark the package for the Maine Dental Association Annual Convention. Items may NOT arrive earlier than seven days in advance. In addition, items MUST be picked up one (1) business day after the event.
Raffle:
Attendees will have the opportunity to use a raffle card when visiting exhibits. We ask that you participate and sign off on their card when appropriate. The raffle will be held on Friday, June 13, 2025, during happy hour. We encourage you to donate an item of your choosing.
Refunds:
Cancellations must be made in writing and received by MDA on or before March 1st to receive a full refund. Cancellations received between March 2, 2025 and April 30, 2025 will receive a 50% refund. Cancellations after April 30, 2025 no refund will be granted.